6 Best Practices Of Payroll In Germany, Every Company Should Have
Payroll in Germany is one of the most important tasks. Not only is it
usually the biggest expense of your company, it goes to one of the most crucial
parts of your company - your team. Hiring a Payroll
Company in Germany is a great move but having some best practices in your
company can help keep your finances on track and keep your employees happy and
satisfied. Below is a list of some of best practices that we recommend to our
clients:
1. Go Completely Digital
It is a good practice to keep all records associated with an employee
for at least three years. In Germany these records even have to be kept for 10
years. This is a lot of paper. Digital documentation is a great way to keep all
records at one place. If you are connected with a firm, you do not have to
worry about this yourselves, but you still can make sure that all the records
are neatly created on a digital platform. Not only are the records are more
accurate but also more easily searchable.
2. Be Transparent
Too often, employees are not very comfortable talking about the
payroll system in their company. Payroll should never be a mystery as this
corresponds to unanswered questions. Maintaining a transparency about your
payroll process is the key to deal with this issue. This would help create a
feeling among your employees that everyone at the organisation has a good
understanding of their responsibilities. So make sure, that your payroll
process is available for all employees to review. This not only helps create a
common ground but also a scope for improvements in future.
3. Confidentiality Is
Still A Must
Having a transparent Payroll process can go a long way in forging a
relationship with your employees. At the same time, information like employee’s
salaries, banking information and Social Security Numbers must always remain
confidential. Having an expert firm on board can help you organize this
information into a digital database which is fully secure and most unlikely to
get compromised.
4. Correct
Classification
The major problem in payroll arises when the employees fall into a
wrong classification. This requires some caution. There are generally two types
of employees in a company - the exempt and nonexempt employees. The difference
between the two can be confusing at times and having an expert firm can greatly
help in such situation. They not only help you keep a track of employee
classification but also make it easier to record their hours.
5. Tax On Time
This practice will help ensure a seamless payroll process in your
company. Provide important tax information to your employees so that they could
get their refund process started. This could get tricky in the case of
contractors as they would be the first to become impatient in case the
documents get delayed. Having an expert firm onboard would help ensure that all
the paperwork reaches your employees on time.
6. Get Up To Speed
Every employee brings with him a truck load of paperwork and
formalities. It can be a bit time consuming and overwhelming to get all the
formalities completed. Having a speedy process in place could go a long way as
it not only creates a great first impression of the company but would also get
the actual work started in less time. Having an expert company to help you with
this would not only make the process speedier but also seamless with the least
strain. Equipped with the latest technology, the expert firm would help you
achieve all the best practices in no time.
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